Who are we?
We are Monaghan County Council, with an address at The Glen, Monaghan. Monaghan County Council is the democratically elected unit of local government in Monaghan and under the provisions of the Local Government Acts (as amended) and various other statutory provisions is responsible for the provision of an extensive and diverse range of services to the people of the County. Monaghan County Council seeks to promote and drive the economic, social and cultural development of the County and in doing so contributes significantly to improving the quality of life of the people of Monaghan.
The primary function of the Council is to provide a wide range of services to meet the economic, social and cultural needs of its customers under the following headings:
This privacy notice sets out the basis on which any personal data we collect from you, or from others, will be processed by us. Please read the following carefully to understand our practices regarding your personal data and how we treat it.
For the purposes of the Data Protection Acts 1988-2018 (as amended) and the General Data Protection Regulation (GDPR) (together the ‘Acts’) the Data Controller is: –
Monaghan County Council
Monaghan County Council acts as Data Controller where performing its functions as a local authority; as an employer and where dealing with suppliers.
For the purposes of Part 5 of the Data Protection Act 2018, Monaghan County Council is a Competent Authority in relation to its law enforcement functions, as outlined further below.
If you have any concerns about how we collect or process your personal data, our Data Protection Officer may be contacted at: – email@example.com
Monaghan County Council has created this Privacy Notice in order to comply with the Acts and to demonstrate its firm commitment to respecting your privacy.
In order to provide the most effective and targeted range of services which meet the needs of the citizens, communities and businesses within the County, we are required to collect, process and use certain types of information about people and organisations. Monaghan County Council collects and processes a significant amount of ‘personal data’ and in some cases sensitive personal data known as ‘Special Category Personal Data’ in various multiple formats on a daily basis. Our commitment is to ensure that the personal data supplied is:
What Personal Data do we collect from you?
You may give us personal data by:
We may also collect the following Special Categories of Personal Data where this is necessary and relevant to your application/request for specific services:
-Information relating to your racial or ethnic origin and
-Information concerning your health.
If you wish to apply for a particular service from Monaghan County Council you may be asked for personal details specific to you and your family, in order to support your application. Monaghan County Council sets out the information it requires in a series of separate and distinct application forms relevant to each of these services. Further information specific to each service provided by Monaghan County Council is set out in a number of separate ‘Data protection’ privacy notices which are available on our website or on request.
What information about you do we obtain from others?
We obtain certain information about you from other sources such as, for example, Irish Water, the Revenue Commissioners etc. The type of information that we obtain from others and the source of this information is set out in Schedule 1 at the end of this document.
Why do we collect this information?
Monaghan County Council collects this information through the performance of its functions and in order to provide you with our services; to market our services; to improve our website; and to recruit staff.
We will use this information to: –
Service users/members of the public
To create a candidate profile for you if you are a prospective employee or nominated for election and to communicate with you in relation to your application.
The legal bases for the processing of your personal data are: –
The legal basis for the processing of your Special Category Personal Data is: –
Who do we share this information with?
We may share your personal data with selected third parties including suppliers and contractors in order to provide you with our services. For example, these suppliers may include our web hosting provider and our IT service providers.
Information which you provide to one department within Monaghan County Council may be shared with other departments within the Council where this sharing is necessary and proportionate for the performance of our statutory functions. In particular, your information may be shared with other departments within the Council in order to enable the set off of moneys due to Monaghan County Council against sums owed to you, pursuant to Section 7 of the Local Government (Financial Provisions) (No.2) Act 1983.
A list of all entities with whom your personal data may be shared is available at the end of this document set out in Schedule 2.
How long do we keep hold of your information?
The time periods for which we retain your information depends on the type of information and the purposes for which we use it. We will keep your information for no longer than is required or permitted.
For further information on the periods for which your personal data is kept, please see our National Retention Policy, Planning & Development Retention Policy, Health & Safety Retention Policy and Housing Retention Policy .
Please note that this retention policy is currently under review.
Do we transfer your information outside The European Union or European Economic Area?
The data that we collect from you may be transferred to, and stored in, the United States which is outside the European Economic Area (“EEA”) and for which there is not an adequacy decision relating to the safeguards for personal data from the European Commission. For details of the third parties with whom we share your data please see Schedule 2 at the end of this document.
Appropriate safeguards, including EU-US Privacy Shield certification, have been put in place to protect your information and you may obtain a copy of those safeguards by emailing
What are your rights with respect to your personal data?
You have the following rights:
Where our processing of your personal data is based on your consent, to that processing, you have the right to withdraw that consent at any time but any processing that we have carried out before you withdraw your consent remains lawful.
We require certain information in order to be able to provide you with our services and in some instances the provision of your information will be a statutory requirement. In those circumstances, failure to provide this information when requested may result in us being unable to provide our services to you.
You may exercise any of the above rights by contacting the Data Protection Officer at: – firstname.lastname@example.org
You may lodge a complaint with the Data Protection Commission with respect to our processing of your personal data.
The website is www.dataprotection.ie.
What will happen if we change our privacy notice?
This notice may change from time to time, and any changes will be posted on our website and will be effective when posted. Please review this notice each time you use our website or our services. This notice was last updated on 1st October 2019.
How can you contact us?
Our Data Protection Officer can be contacted by
By phone: (047)30507
Address: – Monaghan County Council, County Offices, The Glen, Monaghan
Or by email: email@example.com
We have set out below a list of entities with whom we obtain information about you from other sources.
|Source of personal data||Reason data is collected|
Irish Water under the provisions of the Service Level Agreement
To assist in the provision and delivery of high-quality water services
|Revenue Commissioners||To assist in the collection of taxes|
|Department of Social Protection Death Event Publishing Service (DEPS)||Validating applications for entry on the Live Register of Electors|
We have set out below a list of all entities with whom your personal data is shared.
|Third party name||Description of services provided|
|Department of Housing, Planning & Local Government||Support local government in its role of promoting the well-being and quality of life of citizens and communities through the efficient performance of functions and delivery of good-value services at local level|
|Revenue Commissioners||Assessing, collecting and managing taxes|
|Department of Transport, Tourism & Sport||Overseeing and supporting sustainable investment in National, Regional and local road programmes; providing funding.|
|Health Service Executive||Provides and supports health and Social care services|
|An Garda Siochana||Garda Vetting, criminal and civic investigations|
|Limerick City and Limerick County Council||Payment provider on behalf of HAP recipients directly to landlords in respect of rent|
|Laois County Council||Payroll Service Provider|
|Department of Agriculture, Food and the Marine|
Transfer of information for Good Agricultural Practice for Protection of Waters
|Legal Firms||Legal advice in the performance of statutory functions which may include civil and criminal offences|
|The Arts Council of Ireland or other Arts related bodies||Funding of Arts Grants|
|Local Government Audit Services,||Audit Services|
|Irish Credit Bureau (ICB), Central Credit Register (CCR), Central Bank, MARSH Ireland, Housing Agency,||Information on Credit Agreements|
|Innovative Global Interfaces||Responsible for managing the Library Management System which holds membership nationally for all public libraries|
|National Library Management System||Identity of users and validity of membership|
|Protect Our Water||Register of Domestic wastewater treatment systems|
To assist in the provision and delivery of high-quality water services
|Auditors appointed by Group water scheme||Subsidy applications towards operational costs of Group Water Schemes|
|Transport Infrastructure Ireland||Road & Public Transport Infrastructure|
|Authorised Waste Management Companies||Assessing applications for financial assistance towards waste charges|
|Lisdoonan Dog Pound, and Irish Greyhound Board||Investigating dog related complaints thoroughly and fairly|
|Inland Fisheries||Assessing applications for discharge licences|
|The Fire Department, Dublin City Council||Assessing applications for agricultural controlled burning|
|Department of Communications, Climate Action and Environment||Assessing applications for financial assistance under the Local Agenda 21 Environment Partner fund|
|Department of Agriculture, Hungry Horse Outside||Investigating stray horse related complaints.|
|WCPO, CUWERLA, EPA||The purpose of assessing applications to grant Waste Facility Permits or Certificate of Registrations|
|Euro Parking Collection||Detecting and preventing waste and littering offences and investigating same|
|County Registrar, Defence Forces, Foreign Service, Nursing Homes and Prisons.||Validating application for entry on the Live Register of Electors, the Supplementary Register of Electors and the Draft Register of Electors.|
|Participating Gaeltacht schools||Gaeltacht Scholarship applications|
|Office of Ombudsman||Acknowledging and responding to the office of the Ombudsman|
|The Minister of the Department of Culture, Heritage and the Gaeltacht, the Planning Regulator,||Processing historic structures funding applications|
|An Bord Pleanála||Planning application appeals process|
|The Planning Regulator||Independent regulator to oversee planning|
|Globetech||Traffic fine appeals|
|Occupational Therapists||Processing your application for Social Housing Support|
|The Criminal assets Bureau||Processing your application for Social Housing Support|
|The Department for Social Protection||Processing your application for Social Housing Support|
|The Health Service Executive||Processing your application for Social Housing Support|
|Approved Housing Body||Processing your application for Social Housing Support|
|The Criminal Assets Bureau||Processing applications for Addition of New Occupant or Joint Tenant to Household|
|Private Occupational Therapists||Processing Housing Aid for Older People grant applications|
|Local Contractors employed to undertake repairs and maintenance||Processing Housing Repairs & Maintenance Requests|
|MABS, Financial Institutions,||Processing Mortgage to Rent Scheme applications|
|The Housing Agency, Housing Finance Agency, Solicitors acting on behalf of the Local Authority, Applicants Solicitors, Irish Credit Bureau,||Processing your Rebuilding Ireland Home Loan Application|
|Property Valuers/Auctioneer||Processing your Tenant (Incremental) Purchase Scheme 2016 application|
*Schedule 1 and Schedule 2 – please note these schedules are work in progress and are continually being added to.